Customer transfer - example of awful service!

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Like the proverbial builder's house, TUANZ Board member Jane Hindle has never bothered to get around to sorting out a better deal on her own communications package.  The recent increase from Telecom was the final catalyst to do some analysis and get her own house in order.  The results are far from encouraging.
 
Jane tells me she checked out the various plans on offer.  Being a customer of Vodafone, TelstraClear and Telecom already, getting a better deal from one of them provided a simpler option than going to yet another provider as she already had an account with them.  After some research, the PDQ package from TelstraClear with a homeline, 256/128K internet and toll calling seemed good value, about $20 less per month than her Telecom account and easy for her to sign up online as an existing account holder, which she did on Wednesday.  Being busy, she promptly forgot about it the following day and headed down to Auckland for a family wedding the day after, on Friday morning.
 
On her return home late Saturday night her Jetstream router had a red light showing.  After the usual self checks and resets she couldn't get the router going at all.  About 20 minutes later it dawned on her that perhaps this might be something to do with the request for service from TelstraClear.  Eventually she located a modem cable and plugged her laptop into the phone line and managed to dial up, overjoyed (not) to find a number of large reports and some photographs had been sent during Friday. 

But no communication regarding her service order from TelstraClear.  No acknowledgement of order, no service order number, no date for transfer.  Given that her husband hadn't cancelled the Xtra account, which was in his name, surely Telecom couldn't have arbitarily cut off just the Jetstream at the exchange.  Tired and extremely grumpy she decided to wait until Sunday morning to sort it out. 

Checking Xtra's usage and account information, the account didn't exist any more and again no notification from Telecom of the disconnection of the email account.  Jane phoned TelstraClear who advised yes there was a service order in process but although it had been initiated and sent through to Telecom, they had received no advice as to whether it had been accepted or not, and certainly not that they had already disconnected an existing service.  (What happened to the TCF's excellent Customer Transfer Code - wasn't it being followed?)

Jane points out that on the order form she made it very clear she already had Telecom's ADSL service, so TelstraClear would have been aware. 
 
Jane is extremely fed up (that is the polite version and not what she actually wrote to tell me).  It is appalling service from both companies; Telecom who in no way should have disconnected the Jetstream service AND the email account, they were asked to transfer it to another supplier without advising TelstraClear; in any event if their procedures tell them to cut people off who switch suppliers, how come she still has a phone line?  As Jane points out, she has a cellphone and that was actually less inconvenient than having no ADSL, given she had quite a bit of work to do on Sunday, that required internet research.  And as for TelstraClear, basic procedures such as a service order acknowledgement should be automatic.  Keeping the customer informed should surely be obvious.  It is costing her money on dial up charges and massive amounts of frustration being unable to get her work done. 
 
If this is as good as it gets in this age of supposed competition, then it is a pretty dismal result.  
 
In Jane's words "I want an apology.  From both companies.  I am still absolutely furious that I have been without ADSL since Friday for no reason other than process failure.  I had a report on economic development to do this afternoon and it's taken me HOURS to do the research.  It's just not good enough.  I've been a customer of CLEAR/TelstraClear for 15 years and a CLEARNet customer since before the serviced launched.  Andrew Makin would be turning in his grave."

Categories: Fixed line carriers | ISPs | Wireless carriers

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2 comments

  • Jane says:

    I had back to back meetings today so left "him indoors" to sort things out. Here is his record of what happened:

    8:40 - phoned Telecom 120 (spoke to real person quite quicly) "records show your service with another provider ..., nothing we can do .."
    8:50 - phoned Telstra. Used IVR system select faults. message states "..longest wait is 10 minutes .."
    9:20 - abandoned call.
    9:20 - phoned back. Used IVR to select sales. Went straight thru to Michelle. On hold a couple of times while she gathered info internally.
    9:23 - Michelle reports that implementation will be completed today but could not give a time.
    11:50 - checked router and mail client settings. Realised that I need DNS addresses and smtp server name. Also knew that password needed to be reset.
    12:00 (midday) - Phoned Telstra. Used IVR to select sales. IVR message "..longest wait is 3 minutes..".
    12:03 - spoke to someone who admitted that the reference number meant nothing to them. Couldn't even find records under our surname.
    12:04 - Transferred to "Home Line Team" (I think). Spoke to Alan, who also had no idea what the reference number meant. Found our details thru our phone number. Alan resets password, and advised that change takes 10-15mins to update. Am on-hold 3 times while info is gathered from internal sources.
    12:16 - I finally have DNS and SMTP details. I update router and mail client details. Reset everything, but still have no connection. Assume password has not updated.
    12:50 - Still no connection, gave up, go play in garage.
    13:50 - Connection is finally up and running.
    NB: One thing that annoys me is that at no point were Telstra proactive about providing the technical details, without which the connection was never going to work (user, password, DNS, SMTP).

    Here are some suggestions for Telstraclear
    1) Provide confirmation of a customer service order. In that confirmation, tell them when you are planning the install. Keep the customer informed.
    2) Do not request disconnection from Telecom until you have an idea of when the reconnection is likely to be. Keep the customer informed and if there is ANY risk of downtime, warn them.
    3) Liaise with Telecom if there is no timely confirmation, particularly if there is any danger of the customer being cut of. Don't request a disconnection for Friday afternoon unless you tell the customer it is going to happen.
    5) DO NOT email the customer the technical details after the service has been disconnected. Try texting or phoning given they are unlikely to be collecting email. And more importantly, do at the time you acknowledge the service order.
    6) Try and get your CMS systems set up so that customer reference numbers mean something to the staff. Better still, have an option for service order information that goes directly to the staff who know what is going on. Perhaps give the customer a special number to dial
    7) Keep the customer informed.

    Here are some suggestions for Telecom
    1) When transfering a customer, try and minimise the disconnection and reconnection times.
    2) If it is going to be Friday afternoon to Monday afternoon, then let the other service provider know so they can manage customer expections; reschedule if needs be.

    Added: 22 April 2008, 8:20 a.m. Flag as Spam  |  Flag as Offensive
  • Kevin says:

    I Had this same problem when I switched from Orcon Broadband to Supra.net.nz Naked DSL Service. Orcon Disconnected on the Thursday, and Supra.net.nz was not able to reconnect until the Following Tuesday afternoon. What made me particularly upset was the fact that going to Naked DSL with VOIP, I lost both my phone line and broadband access for 5 days. Working in the electricity I find this unacceptable, as if we did this and left customers without electricity for 5 days while it is switching to another company would be horrible.

    I feel that the industry needs to:

    - Put in place regulations around global switching processes, that all providers must follow.
    - Provide a national registry which shows which provider a particular address is currently with, and the serial number of the port at the exchange. This would allow for a more streamlined transfer process as no time would be wasted trying to obtain these details.
    - The registry could provide status updates, so that telcos are able to login and see what stage the switch is up to.
    - Telcos can communicate directly through the registry with the switching retailer.


    This is standard within the electricity industry, and prevents un-necessary disconnections. Why cant it be done in the telco industry.

    Added: 25 April 2008, 8:37 a.m. Flag as Spam  |  Flag as Offensive
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